The Commissary Administrative Assistant provides clerical and administrative support to ensure the efficient operation of the commissary. This role involves handling a variety of administrative and organizational tasks, supporting staff and management, compliance in company procedures, receiving and logging bills and others.

Key Responsibilities:

• Administrative Support:
• Answer and direct phone calls, emails, and other inquiries.
• Maintain accurate records, including inventory, orders, and employee schedules, billing statements and sales invoices
• Assist with the preparation of reports, memos, and correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff.
• Inventory and Order Management:
• Track and monitor inventory levels and assist with reordering supplies as needed.
• Verify and process purchase orders and invoices.
• Maintain up-to-date records of deliveries and stock.
• Compliance and Documentation:
• Ensure all documentation meets regulatory and company standards.
• Assist with audits and inspections, preparing necessary documents and reports.
• Maintain confidentiality of sensitive information.
• Customer Service:
• Address customer and staff inquiries promptly and professionally.
• Resolve issues or escalate them to management as required.
• Other Duties:
• Support commissary operations as needed, including assisting in food preparation or packaging during peak times.
• Train or assist new administrative hires.

• High school diploma or equivalent (bachelor's degree is preferred)
• 2+ years of experience in administrative support, preferably in food service or a related field.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Knowledge of inventory management systems is a plus.
• Fluency in English is also a plus



Skills and Attributes:

• Attention to detail and accuracy.
• Ability to work both independently and as part of a team.
• Strong problem-solving and time-management skills.
• Professional demeanor and customer-focused mindset.
• Organized and process oriented