Position Overview:

We are looking for a highly organized and detail-oriented Accounting Staff member to join our team. This entry-level role is ideal for candidates who are proactive, eager to learn, and ready to grow within the fields of finance and accounting.

The role involves supporting high-priority and high-risk financial processes, ensuring accuracy, compliance, and timeliness in handling critical transactions. You will assist with Accounts Payable, Payroll Coordination, Compliance & Tax Support, and Financial Reporting, working closely with various departments such as Compensation & Benefits and Human Resources.

Responsibilities:

High Importance & High Risk (Financial Accuracy, Compliance, and Critical Transactions)

Accounts Payable Support

• Assist in invoice verification and vendor onboarding.
• Support the end-to-end processing of purchase orders.

Vendor Statement Audits

• Review and reconcile vendor statements (Tendopay and Maxicare).
• Identify and escalate billing and payment discrepancies.
• Coordinate with Compensation & Benefits as needed.

Wire Request & Bank Transactions Assistance

• Maintain the Invoice Status Monitoring and Accounting email mailbox.
• Ensure transactions align with due dates and deadlines.
• Prepare the bank transaction list for vendor/contractor disbursements.

Payroll & Compensation Coordination

• Compile and verify payroll-related details (allowances, bonuses, salary deductions).
• Ensure accurate and timely payroll submission by coordinating with HR Comp & Ben.
• Assist in BIR 2316 submission (flash drive preparation, notarization, and sworn statements).

Compliance & Tax Support

• Assist in preparing reports for tax return filings (with cross-training on EFPS).
• Maintain organized government compliance records.
• Stay updated on tax and regulatory changes.
• Support BIR RDO visits as assigned by Finance or the Senior Accountant.
• Fill out manual books of accounts under guidance.

Medium Importance & Moderate Risk (Operational Efficiency & Reporting)

Financial Reporting Assistance

• Gather and consolidate financial data.
• Support timely and accurate financial reporting.
• Assist in preparing and distributing financial reports.

Petty Cash Handling

• Support petty cash disbursements, documentation, and reconciliations.

File & Office Management

• Handle finance-related admin tasks (hybrid setup) in Open Look Cebu IT Office, including Storage Town.
• Assist in financial statement (FS) preparation.
• Assist in procurement of office-related purchases.

Lower Importance & Low Risk (Support & Administrative Tasks)

Finance Ticket Handling in ClickUp

• Monitor and update finance-related tickets.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field (fresh graduates are welcome to apply).
• At least 6 months to 1 year of relevant experience in Accounts Payable, Payroll, or Finance-related roles is an advantage.
• Proactive, resourceful, and willing to learn new processes and systems.
• Strong attention to detail with excellent organizational skills.
• Basic knowledge of financial processes, such as accounts payable, payroll, and bank transactions.
• Familiarity with QuickBooks or other accounting software is a plus.
• Understanding of compliance and regulatory requirements (BIR, EFPS) is an advantage but not required.
• Ability to handle sensitive information with confidentiality and professionalism.
• Comfortable working in a hybrid setup and willing to report onsite at Open Look Cebu IT Office as needed.
• Strong communication skills and ability to collaborate with cross-functional teams.
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Sheets, Docs).

Job Types: Full-time, Permanent

Benefits:

• SSS
• PAG-IBIG
• PHILHEALTH
• PTO
• HMO

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Hybrid

Work Location: In person

Please refer to job description.