Supervises site Facilities operation and ensures all non-IT equipment is running efficiently. He/She possesses a solid understanding of the Facilities process, able to mentor, coach, and lead Facilities Coordinators (Facilities & Admin Asst.) to ensure timely and accurate responses to site concerns. 

The Facilities Supervisor shall be primarily responsible for performing below essential functions, but not limited to the following: 

Facilities Management: 

• Manages and supervises the site's overall facilities operations and maintenance program. 
• Leads annual physical count of all non-IT assets, and is in charge of monitoring all inter-site asset transfers and disposals. 
• Assist with major project renovations and coordination with building personnel and other department. 
• Establishes a positive but firm relationship with the lessor and ensures, through careful monitoring, that building and equipment maintenance obligations are properly fulfilled. 
• Monitor site utilities and provide control, analysis, and assist in forecasts of consumption based on budget. 

Equipment Maintenance: 

• Coordinates the day-to-day maintenance and repairs of the building/site and grounds. 
• Monitors compliance with preventive and corrective maintenance schedules and completion, as well as the condition of equipment and other system. 
• Initiates meetings with building admin, vendors, and stakeholders to ensure 100% uptime of both the lessor and Foundever-owned equipment. 
• Abreast on-site equipment installation; inspections; repairs and maintenance history of building systems (including mechanical, electrical, plumbing, HVAC, architectural, and waste management) and provide technical assistance to contractors and Facilities Coordinators (Facilities & Admin Asst). 
• Reviews and recommends possible improvement. 
• Performs emergency on-site maintenance. 

Administrative Responsibilities: 

• Responsible for the selection, profiling, and development of personnel to ensure retention. 
• Generates realistic individual development plans for associates to promote quality of service. 
• Conduct training and actively provide coaching sessions to associates. 
• Evaluates associate’s performance and generates yearly appraisals. 
• Represents Facilities on client-initiated site audits. 
• Generates, updates, safekeep, and maintains reports of site and critical equipment status as needed and as required. 
• Monitor and maintain the site’s consumption/utilization and budget vs actual reports. 
• Interact with various inter-site departments & if necessary, regulatory agencies on resolving non-complex matters/issues relative to the compliance of existing rules and regulations 
• Keeps updated with the latest announcements/requirements from local/national government agencies that may impact/impede facilities' daily function 
• Performs other related duties and special assignments that may be assigned from time to time. 
• Should have a well-developed degree of communication skills when communicating with stakeholders and direct managers or higher. 

Health and Safety: 

• Point of contact for government agencies for Environment, Health and Safety. 
• Functions as the Safety Officer and/or member of the Site Health and Safety Committee. 
• Maintains and establishes a system to provide a safe working environment. Ensures compliance with Occupational Safety and Health Standards as required by the Department of Labor and Employment (DOLE) 
• Maybe assigned as Pollution Control Officer based on the Department of Environmental and Natural Resources Guidelines. 
• Conducts and coordinates training and orientation on the Environmental Health and Safety Program. 
• Active member of the site’s BCP team. 

Work Order Management: 

• Tracks facilities service requests and ensures timely completion/closure with high-quality standards. 
• Supervise and ensure closure of all requests of the operations team and other support groups related to equipment set up, venue, permit processing, and coordination to building admin/security. 
• Provide reports and/or analysis of the tickets raised vs completion within or outside the agreed SLA. 
• Supervise first-hand analysis, troubleshooting, and coordination with vendors or contractors for immediate repairs. 

Incident Management: 

• Supervise and address any incident related but not limited to power, aircon, safety, water, and/or downtime of Foundever and/or building-owned equipment that can impact operations. 
• Provide an initial RCA report of the incident. 
• Provide supervision of vendor/team’s troubleshooting and coordination. 
• Project Management: 
• Takes the lead and supervises implementation on any initiatives planning and implementations (such as Enercon, watercon and waste management) with consideration to operations. 
• Understand how to read/translate/interpret plans and layout plans. 
• Provide support to the Facilities Manager and Project Management Team. 

Supervise major and minor renovation and coordination with contractors, building admin personnel, and other departments/accounts.

Please refer to job description.