RSS is seeking for an experienced Assistant Commercial Administrator to join our established team. In this role, the successful candidate will be required to work closely with clients and stakeholders.

This role is based in Clark Pampanga.

About us

RSS are dedicated to establishing ourselves as a forefront leader in the resourcing sector globally and we are committed to consistently delivering exceptional value to our clients. Our focus extends beyond excellence in products and services; we prioritize fostering employee satisfaction, cultivating trust, and perpetually innovating to elevate the overall experience for our stakeholders.
https://resourcestaff.com.au/

Why choose us?

• Day shift
• HMO Coverage from Day 1: Includes one FREE dependent.
• Weekends off
• Competitive renumeration
• Employee referral incentive program
• 13th month salary
• Government contributions – Social Security System, PhilHealth, Pag-Ibig, TIN
• Opportunities for promotions within RSS
• Paid training and development
• Transportation service provided
• Inclusive, supportive and fun company culture.

Position Summary:

As an Assistant Commercial Administrator, you will play a crucial role in ensuring the smooth and efficient functioning of day-to-day office activities, managing administrative tasks and organizational effectiveness. You will work closely with the Commercial Administrator, the finance department, clients, suppliers, and company employees to maintain accurate documentation, manage communications, and support project coordination.

This is an excellent opportunity for someone who is organized, has a keen eye for detail, and enjoys working in a collaborative environment.

Key Responsibilities:

• Administrative Support: Manage emails and correspondence, ensuring timely and professional communication. Maintain organised digital filing systems.
• Documentation Management: Monitor employee compliance, including licences, qualifications and other certifications held by employees, booking in training when necessary.
• Support for Project Management: Assist project managers with tracking project progress, compiling reports, and maintaining accurate project files.
• Data Entry: Keeping equipment registers, vehicle servicing registers and other essential reports, ensuring timely updates and compliance.
• Timesheets: Review and process weekly employee timesheets.
• Customer Service: Serve as a point of contact for client inquiries via email, providing information and resolving issues with professionalism and efficiency.
• Billing & Invoicing: Generate progress claims, prepare and issue invoices, and follow up on payments.

Requirements:

• Strong communication skills and fluency in written and spoken English.
• Experience as an Administrator or in a similar role within the Building and Construction Industry (roofing experience highly regarded).
• Excellent organisational skills, problem-solving skills and a keen attention to detail.
• Flexibility and adaptability, with the ability to handle ad hoc requests when required.
• Ability to manage multiple tasks and prioritise workload in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• Basic knowledge of accounting practices and billing procedures.

Please apply direct via indeed.

Please note, only shortlisted candidates will be contacted to discuss their application.

Job Types: Full-time, Permanent

Benefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Opportunities for promotion
• Paid training
• Transportation service provided

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay

Ability to commute/relocate:

• Angeles, Pampanga: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• How soon can you start?
• Do you have experience working with Australian clients?

Experience:

• Assistant Commercial Administrator: 2 years (Preferred)
• Building and Construction Industry (roofing): 2 years (Preferred)
• Microsoft Office: 3 years (Preferred)

Please refer to job description.