1. Administrative

· Coordinate with the marketing team for purchasing of paint and materials used for exhibition and auction set-up

· Report and coordinate any office maintenance, safety, repairs, facility issues, aircon cleaning, and concerns to the

building admin

· Maintain and monitor office supplies, including checking inventory and ordering new stocks to ensure adequate

supply at all times

· File pertinent company/business documents in a systematic manner and ensure confidentiality and security

· Be stationed at the reception area to direct visitors/clients to appropriate personnel or teams and answer, screen,

and forward inbound phone calls

2. Logistics

· Organize the delivery/shipment of products (e.g., sold items, catalogues) both locally and internationally in

coordination with Relationship Managers and in conformity with client requests

· Log data related to logistics administration into the system

· Keep a complete, accurate, and updated record of orders and supplies

· Oversee the proper use and movement of items such as auction consignments, office supplies, and other materials

in the storage space

· Oversee the mailout of auction catalogues and invitations

· Assist the Marketing team in liaising with and facilitating the ingress and egress of caterers and other suppliers

Please refer to job description.