Roles and responsibilities:

Detailed Contract Administrators tasks:

Contract Management: Administer and manage the lifecycle of construction contracts from tender stage through to project completion, ensuring all terms and conditions are met.

Budget and Cost Control: Assist with cost estimation, budget management, and tracking of project expenses. Ensure costs are controlled in accordance with the contract terms and client expectations.

Procurement Management: Coordinate with subcontractors, suppliers, and vendors for the procurement of materials and services in alignment with project requirements.

Claims and Variations: Prepare, review, and negotiate variations to contracts and claims for additional works, ensuring compliance with the contract.

Compliance and Reporting: Ensure that all construction activities comply with the relevant local building regulations, industry standards, and legal requirements in Victoria. Prepare and maintain regular progress reports, including the identification of risks and contractual issues.

Risk Management: Identify potential risks or issues related to the contract and work with the project team to mitigate these risks effectively.

Stakeholder Liaison: Act as the main point of contact between clients, subcontractors, consultants, and internal project teams to ensure smooth communication and timely resolution of any issues. Document Control: Maintain accurate records of all contracts, documentation, correspondence, and other project-related files in a well-organized manner for easy retrieval and reference.

Quality Assurance: Ensure that all contractual obligations are met in terms of quality standards, timelines, and safety regulations throughout the construction process.

Comply with Company Policies and Procedures

Each employee has the responsibility to be aware of and abide by the company policies and Page 3 of 4 procedures.

In your position it is a requirement that those employees that report to you or work with you abide by these company policies and procedures.

Safety and Housekeeping Standards

Each employee is responsible for their personal safety and that of those that work with or around them.

Housekeeping is a vital part of Safety and Quality.

Each employee or each employee within a work group is charged with maintaining their immediate work area in a safe and tidy state.

Contract Administrators are authorised to

Authorised to stop or prevent unsafe or poor practices, and to stop activities that may adversely affect the environment. Authorised to negotiate with clients to secure profitable contracts after consultation with the Project Manager and Managing Director.

Absence: In the case of absence of the “Contract Administrator”, the “Project Manager” assumes the responsibilities and authorities of the position, but may delegate them to other suitably trained staff.

Qualifications:

At least 2-3 years of experience as a Contracts Administrator in the building or construction industry.

Knowledge: Strong knowledge of Australian construction contracts, such as AS4000, AS4902, or other industry-specific agreements, and an understanding of local Victorian building codes and regulations.

Skills: Excellent communication, negotiation, and problem-solving skills. Strong organizational skills and attention to detail are essential.

Technology: Proficiency in Microsoft Office Suite and project management software (e.g., Procore, Aconex) is highly desirable.

Please refer to job description.