Administrative Virtual Assistant (Medical/Legal Support + Marketing)

Part-Time (20 hrs/week) → Potential Full-Time | Contract Position | $375/month

We are a growing physician-led consulting company seeking a highly organized, detail-oriented Administrative Virtual Assistant to support our case preparation and marketing efforts.

This is a long-term opportunity for the right candidate. The role will begin as part-time but is expected to transition into full-time as the company grows.

Position Details

• 20 hours per week
• 4-hour shifts, 5 days per week
• Approximately:
• 10 hours/week – Case Prep & Administrative Support
• 10 hours/week – Marketing & Outreach
• Compensation: $375 (usd)/month
• Contract position
• Remote

About Us

We are a medical practice that provides services such as medical case reviews, expert reports, consulting, and advisory services for insurance companies, attorneys, and corporations.

We value precision, professionalism, strong communication, initiative, and long-term team members.

Responsibilities – Administrative & Case Preparation (50%)

• Case prep and medical records management

• Organizing and labeling files

• Managing patient/client folders

• Managing trackers and case lists

• Scheduling appointments and calls

• Managing phone calls and emails

• Assisting the Senior Administrative Assistant with tasks

• Research related to cases or projects

• Other administrative tasks as requested

Responsibilities – Marketing& Outreach (50%)

• Cold-calling prospective clients

• Cold-email outreach

• Social media management (posting, engagement, messaging)

• Updating contact lists and CRM

• Researching prospective business opportunities

• Assisting with marketing campaigns

Required Skills & Qualifications

• Strong English communication skills (written and verbal)
• Comfortable making outbound calls
• High attention to detail
• Organized and process-driven
• Tech-savvy and able to learn new software quickly
• Comfortable handling confidential information
• Reliable internet connection
• Quiet workspace
• Ability to follow instructions precisely

Preferred (Not Required but a Plus)

• Experience in medical, legal, insurance, or professional services fields
• Experience with CRM systems
• Experience with Google Workspace / Microsoft 365
• Social media marketing experience
• Experience with document organization and file management systems

Who This Role Is Perfect For

Someone who enjoys structured tasks and checklists

Someone who is comfortable with both administrative work AND marketing outreach

Someone looking for long-term stability

Someone who wants growth opportunity

Growth Opportunity

This position is expected to grow into a full-time role as the company expands. High performers may receive:

• Increased hours
• Increased compensation
• Bonus opportunities
• Greater responsibility

How to Apply

Please submit:

1. Your resume
2. A short video (2–3 minutes) introducing yourself
3. A brief paragraph explaining why you would be a good fit for this role
4. Your availability (including time zone)

Include the word “Precision” at the top of your application so we know you read the full description.