A. GENERAL FUNCTION

TRUCK DISPATCHER:

• Monitor and coordinate with trucks on queue and yard area for smooth entry and assists in controlling congestion

TRUCKSCALE:

• Operates weighbridges and records weight of trucks going in and out

GATEKEEPER:

• Monitors and final checks details of trucks and loaded cargoes for releasing

DOCUMENT AUDIT

• Assist in cargo-related documents to identify discrepancies with system records and recording tally sheets with bad order notations. Helps organize documents

B. DUTIES AND RESPONSIBILITIES

TRUCK DISPATCHER:

1. Confirmation Area

• Confirm details of trucks and documents versus Vehicle Entry Pass (VEP) details booked by client
• Coordinate with drivers, helpers, and client representatives for incorrect or inconsistent details for correction
• Monitor volume of trucks at Truck Queuing Area (TQA) and ensure all are properly parked
• Coordinate with Property Management Office for smooth entry of trucks
• Send hourly updates on status of trucks in TQA and coordinate concern on congestion and readiness of trucks for entry.

2. Truck Entry

• Ensures traffic flow for trucks going in and out of terminal is smooth. Ensures traffic plan and safety rules and regulations are always implemented.
• Coordinate with Yard Officer regarding truck status in yard. 
• Coordinate and announce plate numbers to be dispatched for entry.
• Ensures that trucks releasing cargoes from or delivering cargoes for loading in terminal are immediately served.
• Monitor truck stay time in port and number of trucks waiting at TQA.
• Ensure that clients comply with policies and guidelines.
• Monitor and ensure status and location of trucks reflected on system is real-time and accurate.
• Prepare productivity reports in terms of number of trucks served per shift on per vessel per consignee basis.
• Prepare report of following truck-related statistics:
• Truck Waiting Time at the Truck Queuing Area (TQA)
• Number of trucks confirmed at TQA
• Number of trucks served
• Truck stay time inside the terminal

TRUCKSCALE

• Perform daily test weight monitoring between weighbridges.
• Inform supervisor and Facilities Maintenance team upon detection of discrepancies or malfunctions in system or weighbridges.
• Monitor and verify VEP transaction number and/or required documents of all trucks subject for weighing before allowing to drive onto weighbridge. Make sure truck details from system are matched with actual/physical information of truck specifically plate number during weighing process.
• Ensure transactions are properly reflected in system.
• Provide copies of Weighbridge Slip to truck helpers.
• Ensure correct amount of payment is collected based on computation in system.
• Count and reconcile bills on hand versus total production based on system and remit collected fees to duty supervisor at end of every shift.
• Update Daily Test Monitoring report and Truck Trips Summary.
• Assist calibration activities of weighbridges.

GATEKEEPER

• Check details of truck before allowing to exit:
• Actual details of truck versus details reflected on VEP
• Description and Markings of cargoes versus packing list submitted by clients and records shared by yard operations team.
• Balance of cargoes reflected on system.
• Quantity of cargoes loaded on truck versus waybill submitted by client and gatepass released by yard operations team.
• Report discrepancies between documents and actual cargoes for immediate resolution with yard operations team.
• Prepare report on total number of trucks served per commodity type per yard area at the end of every shift.
• Organize collected gatepass per shift for submission to supervisors/documentation team for filing.

DOCUMENT AUDIT

• Review completeness of forwarded tally sheets on per vessel basis and inform yard for missing tally sheets.
• Review tally sheets and record bad order notations for BLs with request for Bad Order Certificate.
• Assist in filing and organizing cargo-related documents for safe-keeping.

Area of assignment depends on schedule and current expertise of Personnel Pool and may be changed/rotated on regular basis or as needed.

1. Educational Attainment: At least High School Graduate or Vocational Course.
2. Eligibility: Professional Driver's License with Restrictions 1, 2, 3.
3. Work Experience: Knowledgeable in PMS, traffic signs, and traffic rules.
4. Training/ Certification: none.
5. Willing to go on shifting schedule and possibly work on Holidays as needed by the business and its operational requirements.
6. Can start ASAP.