Sales Admin Assistant

R Land Development Inc.

$270-360[Monthly]
On-site - Pampanga<1 Yr ExpBachelorFull-time
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Job Description

Benefits

  • Government Mandated Benefits

    13th Month Pay, Employee Loan, Pag-Ibig Fund, Paid Holidays, Philhealth, SSS/GSIS

  • Insurance Health & Wellness

    Life Insurance, Occupational Accident Insurance, HMO

  • Others

    Company Social Events

  • Perks Benefits

    Employee Discount

  • Professional Development

    Job Training

  • Time Off & Leave

    Sick Leave, Vacation Leave

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Description

Reporting directly to the Sales Administration Officer, this role is responsible for over-all administrative and clerical tasks as well as coordination and engagement with Project Clients / Buyers conducted at Project Site Sales Office, ensuring on-time and accurate compliance of clients of their documentary requirements for the duration of the sale resulting to efficient turnover of accounts.


Duties and Responsibilities


Sales Support:


Preparing Sales Documents: Responsible for creating, reviewing, and managing various sales documents like:

Minimum Booking Requirements;

Sales contracts and agreements;

Reservation agreements;

Deeds of Sale (sometimes, depending on the company's structure);

Loan Requirements;

Documentary Requirements for Utility application

Coordinating Sales Activities: Assisting the sales team with scheduling appointments, site visits, and client meetings. This could also include organizing sales events and presentations.

Preparing Sales Reports: Generating reports on accuracy and completeness of sales documentation and performance, and other key metrics as required by management.

Document Management:


Maintaining Sales Records: Organizing and maintaining both physical and digital files related to sales transactions, ensuring easy retrieval and confidentiality.

Ensuring Document Accuracy: Verifying the accuracy and completeness of all sales documents before processing. Paying close attention to detail is essential.

Managing Document Flow: Tracking the progress of documents through the various stages of the sales process, from initial inquiry to closing.

Archiving Documents: Properly archiving closed sales files and other important documents according to company policy.

Administrative Support:


General Administrative Tasks: Providing general administrative support to the sales team, such as answering phones, managing correspondence, and ordering office supplies.


Client Communication: Communicating with clients regarding sales inquiries, document requirements, and follow-ups. Providing excellent customer service is key.

Data Entry: Accurately entering sales data and client information into the company's systems.

Liaising with Other Departments: Working closely with other departments, such as legal, finance, and marketing, to ensure smooth transaction processing.

Other Potential Responsibilities (depending on company size and structure):


Marketing Support: Assisting with marketing activities, such as preparing marketing materials or coordinating online marketing campaigns.

Property Management Support: In some cases, they might handle some basic property management tasks related to sold units, like coordinating turnovers or handling initial homeowner inquiries.


Requirements

  • College graduate or preferably with degree in Human Resources and Administration Management, Marketing, Communications and other related courses;
  • Preferably with work experience in any Sales Administration or Customer Service-related function.
  • Excellent Communication Skills: Both written and verbal.
  • Strong Organizational Skills: Ability to manage multiple tasks and prioritize effectively.
  • Attention to Detail: Crucial for ensuring accuracy in sales documents and data entry.
  • Proficiency in Microsoft Office Suite: Especially Word, Excel, and PowerPoint.
  • Experience with CRM Software: A plus.
  • Customer Service Skills: Ability to build rapport with clients and provide excellent service.
  • Knowledge of Real Estate Processes: Beneficial, but not always required for entry-level positions
  • Ability to work independently and as part of a team.
  • Proactive and results-oriented with a strong customer service focus.
  • Experience in a fast-paced and dynamic environment is highly preferred.
Written and Verbal Communication SkillsCommunication SkillsAttention to DetailsInterpersonal SkillsCoordination SkillsCRM
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Hainna Mae Ramos

HR AnalystR Land Development Inc.

Active today

Working Location

Arcoe Estates by R Land. Lot 19 Sapalibutad Rd, Angeles, Pampanga, Philippines

Posted on 28 May 2025

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