The Admin and Procurement Officer is a critical role responsible for providing high-level administrative support and facilitating the procurement and logistic concerns of the company. This position is also responsible for the Supply Chain Management and providing Sales support to the Sales Department.

Position: : Admin and Procurement Officer Department

• Developing and implementing procurement strategies to source specialized items efficiently and cost-effectively
• Facilitate Requisition, Canvassing, and System order processing for client’s furniture requirement.
• Follow the purchasing policy and procedures when carrying out of all purchases.
• Negotiate and make deals with new and existing suppliers to secure the best terms and pricing.
• Maintaining strong relationships with existing suppliers and identifying new vendors as needed
• Tracking and managing inventory levels of special items to ensure availability and minimize stock-outs.
• Closely collaborate with Design, Sales and HR Department
• Ensure that customer quotations are submitted the soonest time possible to the Sales Department.
• Responsible from giving quotations to the delivery of client’s order with the coordination with Design and Sales Department.
• Collaborating with cross-functional teams to understand purchasing requirements and deliver solutions
• Analyzing procurement data and providing insights to improve purchasing processes and decision-making
• Process requests from Purchase Order, Quotation, Approval, Awarding, Delivery, to Payment endorsement.
• Assists in the management and monitoring of all the company’s hardware; documenting each user or temporary owner and tracking pieces as needed for inventory purposes.
• Create, maintain, and organize physical and digital files.
• Prepare and edit documents, including correspondence and reports.
• Manage and update databases, spreadsheets, and other records needed.
• Handle sensitive and confidential information with discretion and professionalism.
• Provide support with the Sales Department in their everyday operation.
• Input and update data in various systems and databases of suppliers, factories and clients
• Ensure accuracy and completeness of data.
• Undertake special projects and research tasks as assigned
• At least less than 1 year of experience
• Education not required