Job description

• Provide assistance to the executives to conserve their time by reading, researching, and routing correspondence; drafting letters, minutes of the meetings, documents and initiating telecommunications.
• Manage executive’s appointment schedule by planning and scheduling meetings, conferences and, teleconferences.
• Prioritize emails and reports, gathering documents to prepare for meetings and coordinating travel arrangements.
• Represents the executive by attending meetings in the executive’s absence and speaking for the executive.
• Maintains privacy and protects operations by keeping confidential information.
• Completes projects by assigning task to staffs and follow up on results.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.

Skills and Qualifications:

• Written and verbal communication skills
• Scheduling
• Computer software skills
• Organization skills
• Time management skills
• Presentation skills
• Travel logistics

Education and Experience Requirements:

• Graduate of any 4 years related course
• With at least 2 years and up Executive Assistant/ Secretarial experience
• Experience managing multiple calendars
• Experience booking travel