• Executive Assistant to the Managing Partner
• Virtually, work closely and effectively on a broad variety of administrative tasks
• Accurately inform of upcoming commitments and responsibilities, ensuring appropriate follow-up actions are taken and respecting confidential matters.
• Provide sophisticated calendar management, prioritizing inquiries and requests while
  
  

• Manage calendar, scheduling, and setting up business meetings, managing timesheet submission, arranging travel, and creating itineraries.
• Prepare expense reports.
• Manage a variety of special projects, some of which may have organizational impact.
• Prepare daily end of day report in shared Excel file (accomplishments for day; planned for next day; running action item list, issues / challenges; needs, wants or suggestions)
• Administrative Assistant to the Managing Partner
• Partner with team members to strategically execute CEO internal and external engagements, with the goal of optimizing time and relationships with key stakeholders.
• Arrange and handle planning for leadership, company-wide, and client meetings/retreats such as planning events, managing facility
• Assist in the planning and execution of small and large-scale events.
• Coordination, scheduling meetings, and helping prepare presentation content.
• Prepare and review reports and other documents while taking care to ensure that they are consistent with organizational policies and practices.
• Complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and adjusting plans.
• Process orders associated with employee swag, client onboarding swag, and referral gifts (Gilded Box, Swagup.com)
• Process orders for business cards, stationary for employees as requested (VistaPrint)
• Support and contribute to marketing and sales activities as requested (bios, graphics, LinkedIn support, CRM)
• Personal Assistant to the Managing Partner
• Coordinate travel arrangements for business trips and family vacations.
• Facilitate restaurant and other event reservations and bookings and handle various errands and shopping tasks.
• Manage gift purchases and holiday card mailings.- personal and professional
• Provide other personal support as requested by the Managing Partner
  
  

• Detail oriented check directions twice, confirm if necessary, do the work
• Execute daily responsibilities accurately, completely, and timely, including daily time entries with weekly time sheet submissions
  
  

• Contributions to scale and culture
• Knowledge share
• Annual performance reviews
  
  

• Minimum of 5 years of relevant work experience as an Executive Assistant, ideally within the
• Professional Services industry and/or supporting C-suite executives
• Minimum of 2 years of project management experience preferred
• Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders
• Solid communication and interpersonal skills; able to establish trust and respect with all levels of employees
• Superior analytical, quantitative and qualitative assessment, and problem-solving skills with ability to identify creative solutions to challenging problems
• Excellent interpersonal skills, with an ability to work with C-level executives at clients
• Demonstrated ability in communicating effectively, both verbally and written
• Ability to work independently and coordinate work with others in a team environment
• Able to anticipate needs and provide the highest quality of service
• Well organized, structured, and detail-oriented to handle diverse and concurrent assignments
• Exceptional time management skills
• Mastery of administrative tools and essential software (Excel, Word, PowerPoint, and Outlook) and aptitude for grasping and using various software applications
• Nice to have: Experience with Canva, Harvest, Asana, and Hubspot

Please refer to job description.