We are looking for: Events Management Admin VA

Job Type: Part-time

Expected hours: 20 per week

Our client is an Australian subscription-based business that runs 7–10 events every month for its professional community. These include online roundtables, in-person strategic lunches, and larger networking dinners. Their founders are passionate about delivering high-quality experiences, but the repetitive event admin is consuming too much of their time. They value attention to detail, ownership, and reliability, and are looking for a long-term VA to take charge of event operations.

• Set up event calendars and invitations across platforms (Mighty Networks, RegFox, Gmail).
• Manage ticketing pages in TicketSpice and update subscription workflows in RegFox.
• Maintain light automations in Zapier (monthly updates to dates/links).
• Update event links and pages via Oncord (website backend).
• Coordinate logistics for strategic lunches and member dinners: curate guest lists, book venues, confirm RSVPs, and collect food orders.
• Communicate with venues and participants via email/WhatsApp to confirm details.
• Capture key takeaways from Zoom events and ensure recordings/transcripts are filed correctly.
• Provide proactive reminders and ensure no detail is missed in recurring monthly event cycles.

Your Impact:

Within 90 days, you’ll be the backbone of the event operations — ensuring calendars, ticketing, venues, and member communications run smoothly. By attending to the details, you’ll free up the leadership team to focus on growth and member engagement.

• 2+ years in event administration, executive assistance, or operations VA role.
• Confident using platforms like Google Workspace, Zoom, Gmail, and learning new tools quickly.
• Experience with Zapier, event ticketing systems, or community/event platforms.
• Available to work 7am–11:30 am PH time (Mon–Fri).
• Stable internet and secure home office setup.
• Strong written and spoken English for professional communication.

Nice-to-Have Skills:

• Familiarity with Mighty Networks or other community platforms.
• Experience managing website content (Oncord, WordPress, or similar).
• Exposure to event coordination or hospitality support.
• Awareness of how automation/AI tools can streamline admin workflows.

Applications submitted without completing this form will not be reviewed.