MOVE Your Business is proud to represent our client, a global peer-to-peer network of over 18,000 business owners across 220 chapters in more than 75 countries. The organization supports established entrepreneurs through shared learning, peer mentorship, and leadership development. Founded in 1987, its mission is to enable entrepreneurs to learn and grow, leading to greater success in business and beyond.

On behalf of our client, we are seeking to hire for a vital administrative and member-facing position that plays a key role in the smooth, day-to-day operations of their organization. This role encompasses event coordination, membership data management, internal communications, and providing proactive administrative support.

As an integrated member of the team, you will work closely with the Chapter Manager and the members. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced, service-oriented environment.

Benefits: 

• Competitive salary ($750/month)
• Strong support system 
• Salary increase starting in your first year of employment (based on performance)
• Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50) 
• Health benefit ($30/month) 
• No computer activity monitoring 
• Training materials for upskilling are provided 
• Paid holiday leaves (depending on the holidays that the client observes) 
• Paid sick leaves (sick leave convertible to cash if perfect attendance) 
• Paid planned leaves 
• Internet Allowance ($25/month)

Key Responsibilities

• Member Services & Communication
• Respond promptly to member inquiries via the general inbox.
• Assist members in navigating the EO platform and accessing relevant information and resources.
• Maintain professional, timely, and clear communication across channels.

• CRM & Data Management
• Keep membership records and internal lists up to date.
• Ensure accurate data entry when new members join or when member details change.

• Event Coordination
• Support the setup of event registration pages and distribute links for promotion.
• Manage RSVP lists, send calendar invites, and provide logistical support as needed.

• Meeting & Documentation Support
• Attend relevant meetings, take minutes, and distribute summaries that capture key actions and decisions.

• Finance & Invoicing
• Prepare and send invoices for events using QuickBooks or similar accounting tools.
• Maintain accurate records and coordinate with the finance lead as necessary.

• Administrative & Operational Support
• Provide day-to-day support to the Chapter Manager (Carolina), identifying opportunities to streamline operations.
• Anticipate administrative needs and take initiative to improve internal processes.

• Ad Hoc Tasks
• Handle one-off assignments as needed, such as special research projects, follow-ups with vendors, or preparing documents for board members.
• Support the team with miscellaneous tasks that arise to ensure smooth chapter operations.

Working Hours:

Full Time (40 hours per week)

Monday through Friday 8 AM - 5 PM Eastern Time

About Us:

MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.

• Minimum of 2 years of experience in administrative support, operations, executive assistance, or member services.
• Excellent written and verbal communication skills.
• Tech-savvy and quick to learn new systems and tools.
• Familiarity with platforms such as QuickBooks, Monday.com, and Zoom is a plus.
• Highly organized, able to manage multiple priorities and meet deadlines.
• Proactive, solution-oriented, and thrives in a collaborative support role.