Position:   Administrative Assistant – Dual Business Support

Location:  Ortigas Center, Pasig City (Onsite)

Work Schedule: Monday to Friday, Australian business hours

Reports To: Business Owner / Operations Manager

Industries: Wine Retail (Sobels Winery) & Beauty Services (BeMe Beauty Clinic)

We are looking for a highly organized and digitally capable Administrative & Marketing Assistant to support the day-to-day operations of two Australian-based businesses. The ideal candidate will handle admin, bookkeeping, customer communication, and social media tasks while working full-time onsite in Ortigas.

1. Administrative & Communication Tasks

· Monitor emails, respond professionally, and route to the appropriate personnel (Sobels Winery)

· Answer customer phone inquiries (Sobels Winery)

· Manage purchase order invoices (BeMe Beauty Clinic)

· Process supplier invoices for approval or decline (Sobels Winery)

· Place orders with suppliers as needed (Sobels Winery)

2. Booking & Reservation Management

· Manage wine tasting bookings using Rezdy (Sobels Winery)

3. Financial & Bookkeeping Tasks

· Issue and reconcile invoices weekly using Rezdy and Xero (Sobels Winery)

· Reconcile bank feeds and match transactions and invoices in Xero (Sobels Winery & BeMe Beauty Clinic)

4. Reporting & Data Management

· Generate and organize weekly stock and sales reports from Withwine (Sobels Winery)

· Manage and update stock in Withwine (Sobels Winery)

· Generate reports from the Vagaro system as needed (BeMe Beauty Clinic)

5. Marketing & Outreach

· Send promotional/marketing emails via Withwine (Sobels Winery)

· Send marketing emails via Vagaro system (BeMe Beauty Clinic)

· Conduct influencer research and outreach when required (BeMe Beauty Clinic)

6. Social Media Management

· Create and schedule social media content and posts (Sobels Winery & BeMe Beauty Clinic)

l Bachelor’s degree in Business, Marketing, Communications, Accounting, or related field

l At least 1–2 years of experience in admin, customer service, or bookkeeping roles

l Proficient in Xero, Microsoft Office, and Google Workspace

l Fluent in English – both written and spoken

l Digital literacy and ability to learn multiple platforms (training provided)

l Detail-oriented and able to manage time across multiple priorities

l Comfortable working under minimal supervision but subject to quality monitoring

What We Offer:

l Full-time, long-term role with career stability

l Opportunity to support well-established Australian businesses

l Positive and collaborative office environment in Ortigas