Job Summary:

• The Administrative Assistant provides support to managers and employees, assists in daily office needs, and performs general administrative activities to ensure efficient operation of the office. This role involves handling a wide range of administrative and executive support tasks with confidentiality and professionalism.

Key Responsibilities:

• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Organize and schedule appointments and meetings.
• Maintain and update filing systems, contact lists, and office records.
• Prepare and edit correspondence, reports, and presentations.
• Order office supplies and research new deals and suppliers.
• Assist in the preparation of regularly scheduled reports.
• Book travel arrangements and accommodations when needed.
• Greet and assist visitors and ensure a positive experience.
• Support administrative and clerical procedures such as filing, scanning, copying, and faxing.
• Provide general support to visitors and act as the point of contact for internal and external clients.
• Handle sensitive information in a confidential manner.
• Support in organizing company events or conferences.
• Coordinate with internal departments to ensure smooth office operations.
• Maintain and update records and databases with personnel, financial and other data.
• Liaise with local government units (LGUs) and other regulatory agencies for permit applications, renewals, and compliance requirements.
• Monitor deadlines and ensure timely submission of required documentation.
• Maintain an organized tracking system for all permits, licenses, and compliance documents.
• Assist in procurement and supply management for office needs.

Qualifications:

• Bachelor’s degree in Business Administration or related field preferred.
• Proven experience as an administrative assistant, office admin assistant, or relevant role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Excellent time management skills and ability to prioritize work.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong organizational skills with the ability to multitask.

Preferred Skills:

• Familiarity with office management systems and procedures.
• Experience in handling office equipment (e.g., printers, scanners).
• Discretion and confidentiality.
• Basic accounting or HR knowledge is a plus.

Send your resume to: ****

Location: 2nd Floor Cromagen Building, Kapitolyo Pasig. (walk-in)