Executive Assistant

Intro

Solving the most complex technology and business challenges is what Appficiency is about. As the top partner for creating the new industry benchmarks in the ERP Services, Appficiency is an Oracle NetSuite Alliance Partner with over 7 different industry and partner awards. We are a leader in both construction and manufacturing and as a top 5 Alliance Partner, we go to work each day solving the hardest industry problems and sharing these news-worthy achievements to set a higher bar for the professional services and software industry.

The Value

Appficiency understands that people are our greatest strength. We always put our talented people first and invest heavily in their learning and career opportunities. We consistently provide amazing opportunities to learn, innovate and lead. We combine advice with action to develop experts that are knowledgeable and passionate about what they do. Appficiency is committed to developing a culture built on integrity, collaboration and growth, and is proud to be an equal opportunity employer. In addition, as part of our growing global network, there are opportunities to work with international teams and clients, or even help lead our global expansion.

The Grind

We have been recognized for being the best at what we do, but we are working smart to do even better and that all starts with you. We are a rapidly growing company at the interchange of business and technology which requires entrepreneurial tenacity, motivation to learn, and enterprise building initiative.

No matter your role, you will be an integral member of the team, focusing on engagements of varying sizes and across diverse industries. In our progressive environment, the projects you work on will drive your learning and accelerate your business acumen and technical expertise.

The Talent

Support two of the Appficiency Executives, such as answering emails, preparing documents and deliverable templates, scheduling appointments, running reports, setting up calls and meetings, and maintaining order . This role will also assist in booking flights and organizing events to provide relief to the Executives.

The Commitment

• Email monitoring for the 2 Executives, handle correspondence
• Managing Calendars- Maintaining and organizing the executive's schedule, including appointments, meetings, and events.
• Arranging calls and meetings- Coordinating meeting invitations, agenda, and logistics
• Reports preparation- Compiling Data and creating reports for the Executives’ review

• Making travel arrangements- booking flights, accommodations and transportation for the executives
• Administrative Support- handle general administrative tasks such as filing, scanning and organizing documents
• Confidentiality- Maintaining the confidentiality of sensitive information
• Meeting Minutes- Taking minutes during meetings and distributing them to the participants
• Following Up on Deliverables

The Essentials

• Bachelors Degree from a reputable university
• At least 3 years of experience of being an Executive Assistant or Administrative Assistant
• Must have very good communication skills, both written and verbal
• Excellent interpersonal skills
• Exceptional organizational and time-management skills
• Strong attention to detail
• Active listening skills
• Knowledge in Microsoft Office

Please refer to job description.