· identifying and numbering documents that come into the department or organisation

· using an electronic document management system (EDMS) such as Sharepoint, to index, store and retrieve a wide variety of document types (for example, security, training records or engineering drawings)

· converting paper documents to digital format by scanning them using software linked to the EDMS

· reviewing documents, checking they comply with regulations, creating revisions and archiving outdated versions

· distributing documents to the relevant people, departments or organisations, and letting them know when they need to take action on a document as part of a process

· creating master document templates and forms, and training employees how to use them

· preparing and updating document control procedures for the company

· making sure that departments are following the correct procedures in the document flow process

· perhaps carrying out administration duties for specific departments or teams in the organization.

· Bachelor's degree or an equivalent is required

· At least one-year work experience is preferred

· Strong verbal and communication skills

· Knowledge of Microsoft Office, particularly in Microsoft Excel functions

· Prepare and organize confidential reports and presentations, provide executive-level support, and manage office operations.

· Strong organization and time management skills

· Strategic and clear leadership skills

· Able to meet multiple deadlines