ROLE SUMMARY

Our client is looking for a highly organized and detail-oriented Bookkeeper to provide comprehensive financial support to a US-based accounting firm. In this role, you will be responsible for maintaining accurate financial records, managing multiple client accounts, preparing reconciliations, and supporting month-end and year-end processes in compliance with US accounting standards.

This role is ideal for a self-motivated professional with a strong foundation in bookkeeping and a working knowledge of US Generally Accepted Accounting Principles (GAAP) and federal tax compliance. You must be able to manage client communications confidently, navigate cloud-based accounting systems, and contribute to a remote-first culture built on excellence and trust.

WORK SCHEDULE: 9:00 AM – 6:00 PM Eastern Daylight Time (9:00 PM – 6:00 AM Philippines Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

ESSENTIAL FUNCTIONS:

• Perform the following financial transaction recording tasks:
• Record day-to-day financial transactions for multiple clients using cloud-based accounting systems (e.g., QuickBooks Online, Xero)
• Classify and reconcile accounts following US GAAP standards
• Maintain and update client general ledgers with a high degree of accuracy
• Perform the following bank and account reconciliations tasks:
• Perform monthly bank, credit card, and loan account reconciliations
• Reconcile intercompany balances and resolve discrepancies proactively
• Prepare month-end closing schedules and ensure cutoff accuracy
• Perform the following accounts payable and receivable tasks:
• Manage client accounts payable and receivable cycles, such as entering vendor bills, issuing payments, creating invoices, and monitoring collections
• Ensure proper approval workflows and documentation for all disbursements
• Maintain aged payables and receivables schedules and assist with collection follow-ups
• Perform the following financial reporting and period close tasks:
• Generate monthly financial reports, including balance sheets, profit and loss, and cash flow statements, for review by accountants
• Support monthly, quarterly, and year-end closings
• Prepare adjusting entries under supervision and provide clear documentation for audit trails
• Perform the following US compliance and documentation support tasks:
• Assist in gathering documentation for 1099 filings, sales tax reporting, and other regulatory filings
• Maintain proper record-keeping for audit readiness and IRS compliance
• Understand key US reporting deadlines and work in sync with the US time zones during critical periods
• Perform the following client communication and collaboration tasks:
• Serve as a point of contact for bookkeeping questions, financial data requests, and basic advisory communication
• Collaborate with CPAs, tax preparers, and client representatives to ensure timely and complete deliverables
• Schedule and attend regular check-in calls with US-based accounting teams
• Perform the following technology and process improvement tasks:
• Identify and implement process enhancements using automation tools (e.g., Hubdoc, Dext, Bill.com, and Melio)
• Stay updated on US bookkeeping best practices, new technologies, and regulatory changes

QUALIFICATIONS:

• A bachelor’s degree in accounting, finance, or equivalent work experience
• 2+ years of bookkeeping experience, preferably serving US clients in a remote environment
• Experience supporting CPA firms, tax preparers, or U.S. small-to-midsize businesses
• Experience with payroll platforms, bill pay systems, and expense management tools is a plus
• Solid understanding of US GAAP principles, tax calendar, and compliance basics
• Familiarity with 1099, sales tax, and IRS documentation requirements is a strong advantage
• Proficiency in QuickBooks Online and/or Xero; familiarity with US accounting software integrations
• Strong Microsoft Excel skills; able to manipulate and analyze large data sets
• Highly organized, detail-focused, and capable of managing multiple client books simultaneously
• Excellent English communication skills, both written and verbal.
• Comfortable working across multiple time zones and handling sensitive financial information

Please refer to job description.